JUDGE’S SECRETARY REF NO: 2025/320/OCJ (X2 POSTS)

SALARY : R325 101 – R382 959 per annum. The successful candidate will be required to sign a performance agreement.

CENTRE : Land Court: Randburg

REQUIREMENTS : Grade 12, an LLB degree or a minimum of 20 modules completed towards an LLB, BA (Law), BCom Law degree, A minimum of two years secretarial experience or as an office assistant in a legal environment, a valid driver’s licence, and to pass the typing test. Knowledge and Skills: Knowledge of the Court Online system. Shortlisted candidates will be required to pass a typing test.

Skills and Competencies: Communication skills (verbal and written), Administration skills, Planning and Organisational skills, Exceptional Interpersonal skills, Customer service skills, Excellent Typing skills including Dictaphone typing, Time Management skills, Proficiency in Microsoft Office Programs, Research capabilities, Problem solving, Good Judgment and Decision-Making skills, Proficiency in English, Display maturity, Assertiveness and Confidence to interact at all Levels, Maintain Positive attitude, Good Interpersonal Relations with ability to Take charge, Able to work under pressure, Ability to multitask, Ability to take charge, Flexible, Patience and kindness, Professionalism, Maintain a positive attitude.

DUTIES : Provide general secretarial/administration duties to the DCJ. Typing (or Formatting) of draft memorandum decisions, opinions, or judgments entries written by or assigned by the DCJ. Manage and type correspondence, draft directions, and judgments for the DCJ. Arrange and Diarise appointments, meetings, and official visits, and make travel and accommodation arrangements. Update files and chamber documents, and provide such copies of documents as are necessary to the Registrar. Store, keep, and file court records safely. Manage the DCJ’s vehicle logbook. Compile data, statistical reports, and documents for the DCJ and Registry section as and when this is required.

. Manage expense reports, financial disclosure statements, and case management reports. Provide Secretarial support to the Judiciary: Diarize the appointments and meetings of the Judge, type and file the judgments, ensure the Judgments that are handed down (delivered), signed draft orders granted in court or virtually are sent to the Typist for scanning, upload unto Case- 76 lines/Court-Online and the Library, ensure that all visitors are received, screened and their queries are attended to, record all incoming and outgoing documents, order and collect stationery for the Judge. Provide support functions to Civil.

Criminal and review matters/courts and case allocations in chambers: Collect the files before the commencement of a criminal matter from the Registrar’s office at the Criminal section, keep update the register of reviews and sign on receipt to return the reviews to the Clerk, ensure that the register/template of the reserved judgement is updated and notify the Statistics Officer and the office of the Judge President when judgment has been handed down, ensure that the transcribed judgements from transcribers reach the Judges for approval and signature, prepare court rolls for Opposed Motion and Urgent Court and distribute to stakeholders, ensure that the Heads of Arguments from various stakeholders are available to the Judge as per the filing that was done.

Provide support functions to civil / criminal courts: Ensure that the bench book of the Judge is prepared and files are taken by Ushers to Court before the commencement of the proceedings, ensure that all stakeholders involved are present in court before commencement of proceedings, ensure that all cases are called on record as per the court roll by means of calling the case number and the parties’ names, before a Judge can allow parties to start with their matters, administer the correct Oath ID or declaration in court, when required, ensure that in the Criminal Court exhibits are handled, controlled and noted professionally.

Provide general administrative support to the Judiciary: ensure that all the travel, accommodation arrangements are in order and attend to sign the documents for approval, ensure that the Judge’s logbook is submitted on or before the 5th of every month to the Transport Officer, Ensure that the car is booked for either maintenance and service, receive the pre-authorisation for the Judge’s vehicle, remind Judge of the invoices so that the submission of the S&T claims can be processed, Ensure the submissions of Cell phone and 3G data claims for process purposes, ensure that all updates on the loose leafs in the Judges library are attended to (in dispute).

ENQUIRIES : Technical Enquiries: Ms T Mbalekwa Tel No: (010) 494 8515 HR Enquiries: Ms Mhlabi Tel No: (010) 493 6316

APPLICATIONS : Applications can be made via email to: 2025/320/OCJ@judiciary.org.za

NOTE : OCJ will give preference to candidates in line with the departmental Employment Equity goals.