SECRETARY REF NO: SAAFHQUNIT/01/42/25/C3

SALARY : R228 321 – R268 950 per annum (Level 05)

CENTRE : SAAF Headquarters Unit, Dequar Road, Pretoria

REQUIREMENTS : A minimum of Grade 12 (NQF Level 4) or equivalent. Secretarial/Administration experience will be an advantage.

Special requirements (skills needed): Knowledge of MS Word, Excel, and PowerPoint. Typing skills. Language proficiency in English (written and verbal). Analytical and innovative thinking, as well as problem-solving skills. Excellent interpersonal skills. Sound organisational skills.

High level of reliability. Ability to act with tact and discretion. Good people skills. Ability to do research and analyse documents and situations. Excellent secretarial skills. A background as a legal secretary will be an advantage.

DUTIES : Provide a secretarial support service. Record appointments and events and manage the Manager’s diary. Receive telephone calls and refer to the correct role players. Be responsible for the roll call of the Unit daily. Provide secretarial functions in board meetings. Write/type documents, memorandums, letters, and reports. Compile agendas and take minutes during meetings. Compile minutes correctly.

Deal with classified files and documents. Arrange meetings and events for the Manager. Process the travel and subsistence claims for the Manager. Identify venues, invite role players, organise refreshments, and set up schedules for meetings and events. Collect all relevant documents for meetings. Keep the Manager’s directory.

Liaise with travel agencies to make travel arrangements. Prepare briefing and notes for the Manager as required. Keep a filing system. Organise social functions. Operate office equipment. Order and purchase stationery. Keep updated with policy and procedures. Coordinate logistical arrangements for meetings when required.

Coordinate all logistical arrangements for visitors visiting the Manager. Monitor the Unit’s monthly leave register and telephone bills, ensuring payment is submitted on time. Remain abreast with the procedures and processes that apply in the office of the Manager.

Provide support to the Manager regarding meetings and scrutinize documents to determine actions/information/other documents required for meetings. Record all minutes/decisions and communicate to all relevant role players, and make follow-ups on progress. Prepare briefing notes for the Manager as requested. Handle S&T advances and claims.

ENQUIRIES : Lt Col J. Songca Tel No: (012) 312 2343 20

APPLICATIONS : South African Air Force, Dequar Road, Private Bag X199, Pretoria, 0001 or may be hand deliver at 07 Dequar road, CBD, Pretoria or email to saafunithr@dod.mil.za

NOTE : It is the Department’s intention to promote equity (race, gender and disability) through the filling of this posts with candidates whose transfer/promotion/appointment will promote representivity i