SECRETARY REF NO: AFBWKLF/01/42/25/05

CENTRE : AFB Waterkloof, Pretoria

REQUIREMENTS : A minimum of Grade 12 or equivalent. Secretarial/Administration experience will be an advantage.

Special requirements (skills needed): Knowledge of MS Word, Excel and PowerPoint. Typing skills. Language proficiency in English (written and verbal). Analytical and innovative thinking, as well as problem-solving skills. Excellent Interpersonal Skills. Sound organisational skills. High level of reliability. Ability to act with tact and discretion. Good people skills. Ability to do research and analyse documents and situations. Excellent secretarial skills.

DUTIES : Provide a Secretarial Support Service. Record appointments and events and manage the Manager’s diary. Receive Telephone calls and refer to the correct 19 role players. Be responsible for the roll call of the Unit daily. Provide secretarial functions in board meetings. Write/type documents, memorandums, letters and reports. Compile agendas and take minutes during meetings.

Compile minutes correctly. Deal with classified files and documents. Arrange meetings and events for the Manager. Process the travel and subsistence claims for the Manager. Identify venues, invite role players, organise refreshments and set up schedules for meetings and events. Collect all relevant documents for meetings. Keep the Manager’s directory. Liaise with travel agencies to make travel arrangements. Prepare briefing and notes for the Manager as required. Keep a filing system. Organise social functions.

Operate office equipment. Order and purchase stationery. Keep updated with policy and procedures. Coordinate logistical arrangements for meetings when required. Coordinate all logistical arrangements for visitors visiting the Manager. Monitor the Unit’s monthly leave register and telephone bills, ensuring payment is submitted on time.

Remain abreast with the procedures and processes that apply in the office of the Manager. Provide support to the Manager regarding meetings and scrutinise documents to determine actions/information/other documents required for meetings. Record all minutes/decisions and communicate to all relevant role players, and make follow-ups on progress. Prepare briefing notes for the Manager as requested. Handle S&T advances and claims.

ENQUIRIES : Maj B Lekgokgola/F Sgt L Roos Tel No: (012) 672 3055/3 APPLICATIONS : Department of Defence, Air Force Base Waterkloof, Private Bag X1001, Lyttleton, 0140 or may be hand delivered at Solomon Mahlangu Drive (M10) 378 JR, Centurion Department of Defence, Air Force Base Waterkloof, PO. Box X1001, Lyttleton, 0140 or may be hand deliver at Solomon Mahlangu Drive (M10) 378 JR, Centurion or email to afbwklfhr@dod.mil.za

NOTE : It is the Department’s intention to promote equity (race, gender and disability) through the filling of these posts with candidates whose transfer/promotion/appointment will promote representivity in line with the numeric targets as contained in our Employment Equity plan